- Ref: 16677
- Location: Northumberland
- Contract: Temporary
Typing and excellent all round IT skills (literate in Word, Excel and Powerpoint).
Answering telephone internal and external calls, dealing with Clients queries and greeting visitors.
Filing (electronic and manual) of general correspondence and drawings – Keeping up to date with Quality Management Systems and Procedures and ensure these are strictly adhered to in respect of general administration, filing, etc.
Photocopying, copying / binding of specific/documents and tender documentation.
Recording incoming correspondence/drawings/faxes and logging and sending out post and internal faxes.
Typing of invoices/statements and updating financial records using Microsoft Excel.
Recording all incoming/outgoing invoices on companys accounting system, reconcile bank statements and preparation of VAT quarterly returns as well as reporting day to day accounting matters all in liaison/co-ordination with Company Accountants.
Line management of Administration Officer monitoring workload/performance along with providing personnel support to Administration Manager.
Managing/monitoring ordering of stationery/equipment, etc. and payments of invoices in conjunction with responsible Director.
Administrative support to Directors (dealing with confidential/sensitive information appropriately whilst adhering to all company confidentiality guidelines).
Attend management / team meetings – taking minutes as required.
Organisation of electronic diary systems, booking meetings and rooms as required.
Responsible for the training and development of office staff accordingly.
Any other relevant administration or secretarial duties as requested and required by the management team.
You must possess strong self management and time management skills and be used to working in a fast paced environment with speed and accuracy.
Excellent IT skills and conversant with Excel and Sage
Organised and able to work well under pressure and multi-task
Strong communication skills
If you are interested in this role please forward your CV with a covering letter highlighting your experience relevant to this role as well as your current salary to email@example.com <mailto:firstname.lastname@example.org> alternatively please feel free to contact me on 0191 250 2111 to discuss.
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